Cape Elizabeth Town Council Agenda
Monday, November 14, 2016
6:30 P.M Workshop and 7:00 p.m. Regular Meeting
To Be Followed by Caucus of 2017 Town Council
Cape Elizabeth Town Hall
Molly MacAuslan, Chair
James M. “Jamie” Garvin
Patricia K. Grennon
Caitlin R. Jordan
Sara W. Lennon
Katharine N. Ray
Jessica L. Sullivan
Workshop Session with Town Auditors; Runyon Kersteen Ouellette: 6:30 p.m.
Casey Leonard and Jen Connors of RKO will be present to provide the annual presentation of the audit. This includes the
Financial Statements as of June 30, 2016 , and related letters,
here,
here and
here.
Regular Meeting Agenda: 7:00 p.m.
Convening by Town Council Chair Molly MacAuslan
00:08 Roll Call by the Town Clerk
00:20 Pledge of Allegiance to the Flag
00:43 Town Council Reports and Correspondence
02:28 Recognition of Council Chair’s Last Regular Meeting
07:16 Finance Committee Report
Link to November 1 2016 Financial Reports
09:14 Citizen Opportunity for Discussion of Items Not on the Agenda
09:24 Town Manager’s Monthly Report
Review of Draft Minutes of
October 5, 2016 meeting.
13:32 Review Proposed Amended Minutes for
September 12, 2016 meeting including the final speaker at the public hearing who was inadvertently omitted from the approved minutes.
14:25 Item #125-2016 Beach to Beacon Race Approval
The Fort Williams Park Committee has
recommended approval of the use of Fort Williams Park for the TD Bank Beach to Beacon Road Race . The approval is based on the
requesting letter from the race organizers.
FWP Use Request – 2017 Beach to Beacon Race Activities
RM introduced Mike Stone, Joan Benoit Samuelson and Andy Deschenes of the B2B race organization. Mike Stone gave a brief presentation on the annual use request, which this year includes a request to hold the press conference, the Volunteer Recognition Party and the VIP Lobster Bake on the “Green” in the Park. Andy Deschenes added information about the logistics and timing of the events. Joan Benoit Samuelson said hosting the above referenced events in the Park will contribute to the event’s “Evergreen” recognition and a reduction of the carbon footprint associated with the event.
There was an extended discussion and concerns raised by the Committee about logistics, parking, and the amplification of music/public address, the impact on Delano Park residents and the precedent of holding a large event on the “Green”. RM updated the Committee on the historical use of the “Green” for events and past group uses that have been approved to serve alcohol. Members asked if they (B2B) had considered other areas in the Park (the Parade Field) based on the discussion.
MR asked the Committee to consider applicable fees, which was followed by a general discussion about the type and amount of the fee that should be assessed given the request.
Motion made by DC to recommend the Town Council approve the request by the Beacon Race Organization to expand their use to include the Volunteer Party on Wednesday and the VIP Lobster Bake on Saturday evening of the race event on the “Green” as proposed (including the press conference) on a 1-year trial basis to evaluate the impact. Seconded by JK. The vote also included a recommended fee of $2,400 (Area fee: 2 days @ $700/day and the Surcharge for Group Uses approved to serve alcoholic beverages: 2 days @ $500/day). The vote was 7 Yes 0 No
This fee is in addition to the $25,000 park use fee already in place. CS wanted it noted that the Group Use Policy was used a reference for the discussion.
20:05 Item #126 -2016
Accessory Structures Amendments
Councilor Grennon asked for an update on the status of the review of accessory structures on agricultural properties. Attached is a
memorandum with an update. There has also been some question regarding existing homes for seasonal migrant farm workers. These are permitted according to the codes officer.
24:07 Item #127 -2016 Interim Town Manager
Mike McGovern will retire as town manager on December 31, 2016. It is proposed to appoint effective January 1, 2017, Debra M. Lane to serve as acting town manager, tax collector and treasurer to serve until a successor is chosen for each position. Ms. Lane will also during the period while acting as town manager fulfill any other responsibilities traditionally carried out by the town manager. Her compensation shall be increased by $276 per week during her service as acting town manager.
37:08 Item #128 -2016 Alternative Energy Committee and Spurwink School Reuse Study Committees
It is proposed to extend the term of the Alternative Energy Committee to January 31, 2017 and the term of the Spurwink School Study Committee to December 31, 2016.
38:19 Citizens may at this point in the meeting raise any topic that is not on the agenda that pertains to Cape Elizabeth local government.
39:04 Adjournment
The town council meeting will be followed by a
caucus of the 2017 town council to review potential council assignments for 2017 and the
draft meeting schedule.