CAPE ELIZABETH TOWN COUNCIL AGENDA
Regular Meeting # 1-2012
Cape Elizabeth Town Hall
Monday, December 12, 2011
7:00 p.m.
Oaths of Office Administered by the Town Clerk
Officials Elected November 8, 2011
Cape Elizabeth School Board
For Three Year Terms to Expire on December 8, 2014
Joanna L. Morrissey
Elizabeth K. Scifres
For Two Year Term to Expire on December 9, 2013
Mary E. Townsend
Cape Elizabeth Town Council
00:53 For Three Year Terms to Expire on December 8, 2014
Katharine N. Ray
David S. Sherman, Jr.
02:05 Roll Call by the Town Clerk
Sara W. Lennon Term Expires 12/2012 slennon@maine.rr.com
Frank J. Governali Term Expires 12/2013 frank.governali@capeelizabeth.org
Caitlin R. Jordan Term Expires 12/2013 caitlin.jordan@capeelizabeth.org
Katharine N. Ray Term Expires 12/2014 retbank@maine.rr.com
David S. Sherman, Jr. Term Expires 12/2014 dsherman@dwmlaw.com
Jessica L. Sullivan Term Expires 12/2012 jsullivan08@maine.rr.com
James T. Walsh Term Expires 12/2012 jim.walsh@capeelizabeth.org
02:19 The Pledge of Allegiance to the Flag
02:38 Town Council Reports and Correspondence
04:38 Citizen Opportunity for Discussion of Items Not on the Agenda
04:53 Town Manager’s Report
04:49 Review of Draft Minutes of November 14, 2011 Meeting
05:15 Item# 1-2012 Election of a Town Council Chair for Council Year 2012
Sara W. Lennon
On this and the other items relating to council organization, the names listed are the persons who appeared to be the consensus choices at the Town Council caucus. Link to Full Caucus Results
06:39 Council Appreciation to Past Chair David S. Sherman, Jr.
08:07 Item# 2-2012 Town Council Rules for 2012
Adoption is recommended. The chief change is for meetings to begin at 7:00 p.m.
08:34 Item# 3-2012 Appointment of the Finance Committee
Frank J. Governali as chairman and the Council as a whole to serve as the finance committee
Item# 4-2012 Appointment of an Ordinance Committee
James T. Walsh as chairman and Katharine N. Ray and David S. Sherman, Jr. as members
Item# 5-2012 Appointment of an Appointments Committee
Jessica L. Sullivan as chairman and Frank J. Governali and Caitlin R. Jordan as members
Item# 6-2012 Appointment of Representatives to ecomaine Board of Directors
David S. Sherman, Jr. and Michael K. McGovern for terms to expire on December 31, 2013
Item# 7-2012 Appointment of Representative to Greater Portland Council of Governments Executive Committee
James T. Walsh
Item# 8-2012 Appointment of Representative and Alternate to Greater Portland Council of Governments General Assembly
Sara W. Lennon
Caitlin R. Jordan, Alternate
Item# 9-2012 Appointment of Representative to PACTS Policy Committee
Michael K. McGovern
Item# 10-2012 Appointment of Representative to MMA Legislative Policy Committee and MMA Convention Delegate
Katharine N. Ray
Item# 11-2012 Appointment of Representative to Thomas Memorial Library Foundation
Jessica L. Sullivan
Item# 12-2012 Appointment of Representative to Alternative Energy Committee
Frank J. Governali
Item# 13-2012 Appointment of Representative to Greater Portland Economic Development Corporation
Michael K. McGovern
Item# 14-2012 Appointment of Continuing Representatives to Future Open Space Preservation Committee
Frank J. Governali, Caitlin R. Jordan and Jessica L. Sullivan
Item# 15-2012 Designation of Town Council Liaisons to Boards and Commissions
for 2012
The responsibility of a Town Council liaison in 2012 is as follows:
Facilitate two way communication regarding the Town Council goal relating to work plans.
Continue a dialogue regarding strengthening opportunities for public knowledge of board activities.
Assist in the evaluation of practices to enhance effective public participation at board meetings.
Assist in monitoring progress on Town Council goals related to a committee’s activity.
A liaison is not a committee member and does not participate in any votes.
Board 2012 Town Council Liaison
Board of Assessment Review Caitlin R. Jordan
Community Services Advisory Commission Sara W. Lennon
Conservation Commission Jessica L. Sullivan
Fort Williams Advisory Commission James T. Walsh
Local Legislative Delegation Sara W. Lennon and Frank J. Governali
Personnel Appeals Board David S. Sherman, Jr.
Planning Board David S. Sherman, Jr.
Recycling Committee Caitlin R. Jordan
Riverside Memorial Cemetery Trustees Frank J. Governali
Thomas Memorial Library Trustees Jessica L. Sullivan
Zoning Board of Appeals James T. Walsh
Fair Hearing Officer Katharine N. Ray
School Board Sara W. Lennon
Family Fun Day Volunteers David S. Sherman, Jr.
09:44 Item# 16-2012 Notice of Proposed Meeting Schedule for 2012
All Meetings Begin at 7:00 p.m. Except for Nov 14 Caucus
Please check www.capeelizabeth.com for updates and related material
Regular MeetingWorkshop MeetingFinance CommitteeJanuary91111 (As part of Workshop) February136March 125April9 and 262,4,9,11,12,26May14June114July9August13September105October10 (Wednesday)11 (As part of Workshop) November14 (Wednesday)14 (Caucus) December103
10:30 Item# 17-2012 Notice of Proposed Budget Review Schedule
Budget Review Meetings Finance Committee Review of Accounts 100, 200, 400, 500, 600-635 Monday, April 2, 2012 Finance Committee Review of Municipal 300 and 640-660 and Special Funds Wednesday, April 4, 2012 Finance Committee Wrapup of Municipal Budget 6 p.m. (if needed)Monday, April 9, 2012Regular Town Council Meeting Including Opportunity for Budget Public Comments Monday, April 9, 2012Regular School Board Meeting (This is listed for informational purposes)Tuesday, April 10, 2012Finance Committee School Budget Presentation from School Board 7:30 p.m.Wednesday, April 11, 2012Finance Committee WrapupThursday, April 12, 2012Set Budget for Public HearingThursday, April 12, 2012Budget Public Hearing Thursday, April 26, 2012 Town Council Final School Budget Meeting Vote Thursday, April 26, 2012 School Budget Validation Vote Citizen Vote on Town Council Adopted School BudgetTuesday, June 12, 2012
10:57 Item# 18-2012 Appointments Committee Recommendations
14:25 Item# 19-2012 Purpoodock Club Renewal Licenses for Malt, Vinous, Spirituous and Special Amusement Permit. Link to Application
Approval is recommended
15:54 Item # 20-2012 Annual Acceptance of Gifts
Link to List
It is proposed that the Town Council accept with appreciation gifts received by the Town since December 2010. The Town Council has previously accepted gifts for the Shore Road Pathway.
16:34 Item # 21-2012 Open Space Management Committee Report
It is proposed to refer to the Ordinance Committee a review of the proposed policies in the Open Space Management Committee Report for possible inclusion in the Code of Ordinances.
17:17 Item # 22-2012 Alternative Energy Committee
It is proposed to extend the term of the Alternative Energy Committee from December 31, 2011 to December 31, 2012 as the committee continues to propose innovative measures to address energy consumption
17:53 Item # 23-2012 Update of the Subdivision Ordinance
It is proposed to refer to the Planning Board responsibility for developing proposed amendments to the subdivision ordinance as recommended in the comprehensive plan
18:58 Citizen Opportunity for Discussion of Items Not on the Agenda
Item # 24-2012 Land Acquisition Disposition Matter
It is recommended that the Town Council in conformance with 1 MRSA §405 6 C enter executive session to discuss a land acquisition/disposition matter regarding a request for a driveway exit
from 349 Ocean House RD onto the CEHS driveway exit road.
19:50 - presentation on Item # 24-2012
Item # 25-2012 Property Tax Abatement Request Due to Infirmity or Poverty It is recommended that the Town Council in conformance with 1 MRSA §405 6 F enter executive session to review a request for a poverty abatement
26:00 Adjournment
Link to Financial Reports (as of November 30, 2011)
Public Participation at Town Council Meetings
After an item has been introduced, any person wishing to address the council shall signify a desire to speak by raising their hand or by approaching the lectern. When recognized by the chairman, the speaker shall give his or her name and address or name and local affiliation, if the affiliation is relevant, prior to making other comments. All remarks should be addressed to the Town Council. Comments shall be limited to three minutes per person; however, the time may be extended by majority vote of councilors present. For agenda items that are not formally advertised public hearings, the time for public comments is limited to 15 minutes
per agenda item. This time may be extended by a majority of the Town Council. The chairman may decline to recognize any person who has already spoken on the same agenda item and may call on speakers in a manner so as to balance debate. Once the Council has begun its deliberations on an item, no person shall be permitted to address the Council on such item.
Speaking at the meeting on topics not on the agenda at regular Council meetings
Persons wishing to address the Council on an issue or concern local in nature not appearing on the agenda may do so at a regular Town Council meeting before the town manager’s report and/or after the disposition of all items appearing on the agenda. Any person wishing to address the Council shall signify a desire to speak by raising their hand or by approaching the lectern. When recognized by the chairman, the speaker shall give his or her name and address or name and local affiliation if the local affiliation Council. Comments in each comment period shall be limited to three minutes per person and 15 minutes total; however, the time may be extended by majority vote of councilors present.
Decorum
Persons present at Council meetings shall not applaud or otherwise express approval or disapproval of any statements made or actions taken at such meeting. Persons at Council meetings may only address the Town Council after being recognized by the chairman.